Pricing

How Much Does Med Spa Software Cost?

The pricing models used across med spa platforms, and the line items that usually determine the real total.

By Marcus ReyesReviewed by Priya Anand, RNPublished February 2, 2026Updated March 6, 20269 min read

Why published pricing is rare

Most platforms serving medical aesthetics quote rather than publish, because pricing varies by provider count, location count and module selection. We do not estimate prices; where a vendor does not publish one, our software profiles read "Contact vendor".

The common pricing models

Almost every quote you receive will be built from some combination of the following components.

  • Monthly or annual subscription, usually tiered by feature set
  • Per-provider or per-user pricing that scales as you hire
  • Per-location pricing for multi-site groups
  • Payment processing, charged as a percentage plus a fixed amount
  • SMS and email messaging charged per message or in bundles
  • Marketing, EMR or reporting modules priced as add-ons
  • One-time implementation and training fees
  • Data migration fees, sometimes scaled by record count

Processing is usually the biggest line

For a practice taking most revenue by card, payment processing normally exceeds subscription cost. A difference of a fraction of a percent is worth more over a year than a discount on the monthly fee, so negotiate it explicitly and get the rate in writing.

Build a two-year total

Compare platforms on a two-year total that includes implementation, migration, expected messaging volume and processing on your actual card revenue. Vendors rarely present this number; building it yourself usually changes the ranking of your shortlist.

Frequently asked questions

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